Financial reporting on grants for research, development and innovation (e-Report)

Any organisation (company, research centre, institution) that has signed a grant agreement with the Walloon Region for research, development and innovation.

How do I file this?

The two main tools used for financial reporting on assistances for research, development and innovation are the statement of expenses and the claim form. How to complete and submit them depends on the type of assistance involved.

Current assistances are listed in bold.

By clicking on your type of assistance (general, specific or co-funded), you will find the specific procedure to follow for financial reporting. This information can also be accessed under the heading ‘Related content’.

The working language is French or, where applicable, German.

These practical steps are linked to a specific financial checking procedure and a clear definition of eligible expenses summarised in a guide on the budgetary structure of research assistance agreements and the supporting documents required for them. It also sets out the flat-rate amounts applicable under the agreements in order to simplify the process for justifying expenses.

This guide, entitled Guide on eligible expenses, must be strictly followed. Research agreements signed with the Walloon Region explicitly refer to the applicable version of the Guide..

Auditing and payment procedures

Expenses statements are subject to consistency checks and targeted checks and any resulting relevant comments are forwarded to you. Once these checks are complete, an official letter or email is sent to you informing you of the amount to be paid out. The determination of this amount depends, in particular, on the advance payment received at the start of the research (working capital), the amount of expensese approved during the period under review, and the timing of this expenses in relation to the duration of the research.

Checks to ensure that expenses can be charged to the budget and cross-cutting checks (‘multi-project beneficiaries’) are also carried out. Any on-site inspections provide an opportunity to examine accounts and verify that the documents submitted have been properly processed.

Until claims are closed, checks may be carried out and may result in adjustments to previously approved amounts.