Produce a financial report on aid for research, development and innovation (e-Report)

Any entity (company, research centre, institution) that has signed a research, development and innovation aid agreement with the Walloon region.

How do I go about it?

The two main tools for the financial reporting of aid for research, development and innovation are the statement of expenditure and the statement of receivable. The way in wich they are completed and submitted depends on the type of aid concerned.

Current aid are shown in bold.

By clicking on the type of aid that concerns you (general, special or co-financed), you will find the specific procedure to follow for financial reporting. You can also access this information via "Related Content".

In addition to these practical arrangements, there is a precise financial control procedure and a clear definition of the eligible expenses. This is summarised into a guide that sets out the budgetary structure of research funding agreements and the supporting documents required. It also specifies the flat rates applied in the context of the agreements in order to simplify the justification of expenditure.

This guide, known as the Guide to eligible expenditures, is strictly applicable. The research agreement signed with Wallonia explicitly refers to the applicable version of the guide.

Control and payment procedures

Statements of expenditures are subject to consistency checks and targeted checks, after which any comments are sent to you. Once the checks have been carried out, an official letter/email is sent to you informing you of the amount to be settled. Determination of this amount will depend, in particular, on the advance of funds received at the start of the research (working capital fund), the amount of expenditure accepted during the period analysed and the timing of this expenditure in relation to the duration of the research.

Budget-expenditure reconciliation checks and cross-cutting checks (‘multi-project beneficiary’) are also carried out. On-the-spot checks are useful in order to consult accounting records and check that the documents submitted have been properly settled.

As long as the research file has not been closed, checks may be carried out, resulting in corrections to the amounts previously accepted.