General aid – Producing a financial report (e–report) for research and development and innovation aid

Any entity (company, research centre, institution) that has signed an aid agreement for research, development and innovation with the Walloon region.

How to do it?

For aid before 2023:

1. First, upload an expense statement. This statement, which is drafted in accordance with the type of aid granted, is found at the bottom of the relevant page.
2. It is then necessary to complete this statement with the expenses incurred during a given period of time (six months). If necessary, an explanatory note is also found at the bottom of the page.
3. When this file is completed, it must be sent at the same time as the debt statement, as indicated in the explanatory note, by email to the Financial Management Department.

NEW: from January 1, 2025, debt statements must be submitted from the My Space counter. All the useful information related to this change can be found in the explanatory note below (Useful documents). Your previous files will not be lost and you will still have an acces to them.

For aid granted from 2023:

You connect to our new "e-report" platform.

For the first connection:

• If you are the authorized person to report the incurred expenses, you request access as the main validator via the form to download below, entitled "Primary contact certificate". This certificate must be signed and sent to the Financial Management Department:
  • handwritten signature and postal mail;
  • electronic signature and email.
• If a main validator has already been designated within your organization, he can grant you access directly in the plateform.

Inspection procedures and payment

These practical terms are linked to a precise financial control procedure and a clear definition of the eligible expenses summarised in a guide, which specifies the budgetary structure for research aid agreements and the supporting documentation associated with these. It also specifies the flat rates that are applied as part of the agreements, in order to simplify the justification of expenses.

This guide, which is known as the guide to eligible expenses, is strictly enforced. The research agreement signed with Wallonia explicitly refers to the applicable version of the guide.

The expense statements are subject to consistency checks and targeted inspections. After this, any comments are sent to you. Once the inspections have been performed, an official email is sent to you to inform you of the amount to be paid. The determination of this amount will depend, in particular, on the advance received at the beginning of the research (working capital), the amount of expenses accepted during the period being analysed and the time frame for these expenses in relation to the duration of the research.

Budget-expenditure reconciliation checks and cross-checks (‘multi-project beneficiary’) are also carried out. Moreover, on-site inspections make it possible to check the accounts and verify that the items presented have been settled appropriately.

Inspections may be carried out for as long as the research file remains active and result in corrections to the previously accepted sums.